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Asian-American and Pacific Islanders Caucus
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1. Mission:
To contribute toward a campus climate that promotes
cultural diversity among the student body, faculty, and staff
and to help create an environment for its members to reach
their fullest potential.
2. Goals:
a. Provide the University community an awareness of the different
cultures of the people of Asian and Pacific Islander origin.
b. Help enhance the University's commitment to diversity in
educational programs.
c. Assist the University, in a pro-active capacity, to implement
its affirmative action policy as it pertains to the composition of
its student body and workforce.
d. Enhance fellowship among its members and provide a forum for
discussion of issues of common concern.
e. Seek support for professional development opportunities for its
members.
f. Establish an open dialogue with local and state leaders to
appraise them of concerns of the university AAPI community.
3. Membership:
Founding members are Asian American and Pacific
Islander employees who are citizens or permanent residents of the United
States and non-resident aliens who are citizens of countries in the East
Asia, Southeast Asia, the Indian Subcontinent and the Pacific Islands.
Other employees and students, regardless of ethnic origin are welcome to
be members. Payment of annual dues is a prerequisite to being a voting
member.
4. Annual dues:
Each member shall pay annual dues before July 1 of each
year. The amount of dues is set by the governing board and may be
changed depending on need. The membership committee shall be
responsible for collecting the dues and keeping membership records up-to-
date. The collected dues and records shall be kept by the Membership and
Nominations Committee chair. The account summary shall be presented to
the members once a year.
5. Organization and Procedures
a. The AAPI Caucus shall have a five-member Governing Board
and a two-member Advisory Board.
b. The Governing Board shall consist of the following officers:
Chairperson
Vice chairperson
Secretary
Treasurer
1 Member-at-large
The term of office for the board members shall be two years. The
vice chairperson shall automatically serve as the chairperson the
following term. In the event that the vice chairperson cannot serve
as chairperson in the following term, the position shall be filled
through an election. Other members of the governing board may
seek for re-election for a second term. Members of the Governing
Board may serve a maximum of two consecutive terms, after which
he/she must remain out of office for one term to become eligible for
election. The four members elected to the governing board will
decide among themselves in which position they would be able to
serve most effectively.
c. The Advisory Board shall consist of two members, with the
initial members elected to the office. The chairperson will
automatically serve as a member of the advisory board the
following term and the second member shall be elected to the
position. The term of office for members of the advisory board is
two years. One member may seek for re-election for the second
term. Members of the Advisory Board may serve a maximum of
two consecutive terms, after which he/she must remain out of office
for one term to become eligible for election.
d. Election: A general election will be conducted in February of every
two years by mail ballot. All nominations must be submitted to the
Membership and Nomination Committee no later than January 15.
It will be the responsibility of the Membership and Nomination
Committee to seek nominations or to encourage self nominations.
The secretary will mail the ballots two weeks prior to the February
meeting, tally the ballots together with at least one Advisory Board
member, and present the results during the meeting. Members of
the Governing and Advisory Boards shall be elected by majority
vote of the members voting.
e. Meetings: There shall be four general meetings during the
academic year. Special meetings can be called by the chairperson,
by the governing board, or by petition of at least 10 members.
Announcement of the meeting including the agenda will be done by
the secretary no later than one week before the meeting.
f. Agenda: Members must submit proposed agenda items to the
secretary two weeks prior to the meeting and shall be approved by
the chairperson before announcement. Resolutions which are not
part of the agenda will not be acted upon until the next meeting
unless the majority of those present agree to do so.
g. Quorum: Ten members shall constitute a quorum.
h. Minutes: Minutes of the meeting shall be prepared by the
secretary and chairperson and shall be distributed within two weeks
after the meeting. Records of the approved minutes shall be kept
by the secretary.
i. Conduct of business: Meetings shall be conducted according to
established rules decided on by the governing board. The order of
business shall be as follows: approval of minutes of previous
meeting, agenda items, new business, announcements.
6. General Provisions of Committees
a. The standing committees will be:
i. Membership and Nomination Committee
ii. Public Relations and Outreach Committee (Newsletter)
iii. Professional Development Committee
The committee chairs and members shall be appointed by the
Governing Board during the second meeting of the calendar year.
b. General Functions: The functions of the committees are to
investigate, promote, and advise the Governing Board in each of
the designated areas.
c. Ad Hoc Committees: Ad hoc Committees may be formed by the
Governing Board for a specific purpose. The committees shall be
dissolved upon acceptance of a final written report or by the
Governing Board.
7. Amendments to the bylaws
The Bylaws may be amended by two-thirds of the members voting.
1. Mission: To contribute toward a campus climate that promotes
cultural diversity among the student body, faculty, and staff
and to help create an environment for its members to reach
their fullest potential.
2. Goals:
a. Provide the University community an awareness of the different
cultures of the people of Asian and Pacific Islander origin.
b. Help enhance the University's commitment to diversity in
educational programs.
c. Assist the University, in a pro-active capacity, to implement
its affirmative action policy as it pertains to the composition of
its student body and workforce.
d. Enhance fellowship among its members and provide a forum for
discussion of issues of common concern.
e. Seek support for professional development opportunities for its
members.
f. Establish an open dialogue with local and state leaders to
appraise them of concerns of the university AAPI community.
3. Membership: Founding members are Asian American and Pacific
Islander employees who are citizens or permanent residents of the United
States and non-resident aliens who are citizens of countries in the East
Asia, Southeast Asia, the Indian Subcontinent and the Pacific Islands.
Other employees and students, regardless of ethnic origin are welcome to
be members. Payment of annual dues is a prerequisite to being a voting
member.
4. Annual dues: Each member shall pay annual dues before July 1 of each
year. The amount of dues is set by the governing board and may be
changed depending on need. The membership committee shall be
responsible for collecting the dues and keeping membership records up-to-
date. The collected dues and records shall be kept by the Membership and
Nominations Committee chair. The account summary shall be presented to
the members once a year.
5. Organization and Procedures
a. The AAPI Caucus shall have a five-member Governing Board
and a two-member Advisory Board.
b. The Governing Board shall consist of the following officers:
Chairperson
Vice chairperson
Secretary/Treasurer
2 Members-at-large
The term of office for the board members shall be one year. The
vice chairperson shall automatically serve as the chairperson the
following year. In the event that the vice chairperson cannot serve
as chairperson in the following year, the position shall be filled
through an election. Other members of the governing board may
seek for re-election for a second term. Members of the Governing
Board may serve a maximum of two consecutive terms, after which
he/she must remain out of office for one year to become eligible for
election. The four members elected to the governing board will
decide among themselves in which position they would be able to
serve most effectively.
c. The Advisory Board shall consist of two members, with the
initial members elected to the office. The chairperson will
automatically serve as a member of the advisory board the
following year and the second member shall be elected to the
position. The term of office for members of the advisory board is
one year. One member may seek for re-election for the second
year. Members of the Advisory Board may serve a maximum of
two consecutive terms, after which he/she must remain out of office
for one year to become eligible for election.
d. Election: A general election will be conducted in February of
each year by mail ballot. All nominations must be submitted to the
Membership and Nomination Committee no later than January 15.
It will be the responsibility of the Membership and Nomination
Committee to seek nominations or to encourage self nominations.
The secretary will mail the ballots two weeks prior to the February
meeting, tally the ballots together with at least one Advisory Board
member, and present the results during the meeting. Members of
the Governing and Advisory Boards shall be elected by majority
vote of the members voting.
e. Meetings: There shall be four general meetings during the
academic year. Special meetings can be called by the chairperson,
by the governing board, or by petition of at least 10 members.
Announcement of the meeting including the agenda will be done by
the secretary no later than one week before the meeting.
f. Agenda: Members must submit proposed agenda items to the
secretary two weeks prior to the meeting and shall be approved by
the chairperson before announcement. Resolutions which are not
part of the agenda will not be acted upon until the next meeting
unless the majority of those present agree to do so.
g. Quorum: Ten members shall constitute a quorum.
h. Minutes: Minutes of the meeting shall be prepared by the
secretary and chairperson and shall be distributed within two weeks
after the meeting. Records of the approved minutes shall be kept
by the secretary.
i. Conduct of business: Meetings shall be conducted according to
established rules decided on by the governing board. The order of
business shall be as follows: approval of minutes of previous
meeting, agenda items, new business, announcements.
6. General Provisions of Committees
a. The standing committees will be:
i. Membership and Nomination Committee
ii. Public Relations and Outreach Committee (Newsletter)
iii. Professional Development Committee
The committee chairs and members shall be appointed by the
Governing Board during the second meeting of the calendar year.
b. General Functions: The functions of the committees are to
investigate, promote, and advise the Governing Board in each of
the designated areas.
c. Ad Hoc Committees: Ad hoc Committees may be formed by the
Governing Board for a specific purpose. The committees shall be
dissolved upon acceptance of a final written report or by the
Governing Board.
7. Amendments to the bylaws
The Bylaws may be amended by two-thirds of the members voting.
Last change: 5/8/2009 by Shangyou Zhang